Time recording for solicitors, without the paperwork.
Record time against each client matter as you work. When a call comes in about something else, pause, record the call separately and return to the first matter with its time intact.
For sole practitioners and small practices. No account, no subscription and no practice-management software to set up.
The problem
A morning rarely belongs to one matter. Calls, emails and quick questions from other clients land in the middle of focused work, and reconstructing who got which minutes at the end of the day is guesswork.
Full practice-management systems solve this, along with a great deal else. If you only need an accurate record of time per matter, TapSpan does that one job on your iPhone.
One phone call, two matters, two clean records.
- Step 1
Smith & Co: Contract review
You start the timer on the matter and work for 46 minutes.
Matter status: Smith (running) - Step 2
Fred Williams calls
Pause Smith, tap Switch and choose Fred’s property purchase.
Matter status: Smith (paused) - Step 3
Finish the call
8 minutes 32 seconds is saved to Fred’s matter. Smith is still paused.
Matter status: Smith (paused) Fred saved - Step 4
Return to Smith
Tap Return, then Resume. The review carries on from 46 minutes, not from the start.
Matter status: Smith (running) Fred saved
| Client | Matter | Recorded | Value |
|---|---|---|---|
| Smith & Co | Contract review | 1:34:00 | €235.00 |
| Fred Williams | Property purchase | 0:08:32 | €21.33 |
Example names and rates are illustrative. TapSpan calculates value only where you have entered a rate.
How TapSpan fits a day of client matters
Separate client matters
Add each client as a customer and each matter as a job. Time is always recorded against one of them, or as a Quick Timer you assign later.
Interruptions captured
Switch to the caller’s matter while you talk. The paused matter doesn’t gain a second while you’re away.
Unfinished work waits
Several matters can be paused at once. Each appears on the timer screen with a Return button.
Hourly rates
Set a rate per client and TapSpan shows the value of recorded time. A changed rate doesn’t rewrite past sessions.
Review and correct
History lists every session with its work intervals. Forgot to pause during a meeting? Correct the time and the session keeps the corrected intervals.
Export for your records
Export sessions as a CSV file for your billing system, spreadsheet or file note.
See exactly when the work happened.
Each session keeps its recorded intervals. For the contract review, that’s 09:12 to 09:58 and 10:07 to 10:55. The nine minutes in between went to Fred.
How switching between jobs worksWhat TapSpan is not
TapSpan is a time recorder. It is not legal practice-management software and makes no claim about meeting any professional billing standard. Check your own obligations.
- Legal billing compliance
- Trust or client accounting
- Case management
- Court deadlines
- Document management
- Invoicing
Questions solicitors ask
How do clients and matters map to TapSpan?
Each client is a customer, and each matter is a job under that customer. Sessions are recorded against a job.
Is time counted while a matter is paused?
No. Only running intervals are recorded. The session detail shows each interval so you can see where the gaps were.
Can TapSpan create bills for clients?
No. TapSpan records time and shows its value where you’ve set a rate. Export to CSV and prepare bills in the software you already use.
What if I forgot to switch during a call?
Correct the original session’s intervals afterwards, then add the call as a separate session against the right matter.
Where are client names and records stored?
On your iPhone. There’s no TapSpan account. Backups and exports are files you create and keep. See the privacy page for detail.